Short Introduction

Official Job Title: Accounting Associate

The Accounts Payable Associate is responsible for supporting the financial activities within our dynamic digital marketing agency. This role involves maintaining accurate financial records, processing transactions, and ensuring compliance with accounting principles. The Accounts Payable Associate will collaborate with the finance team to contribute to the overall financial health of the agency.

The role stays informed about industry trends and emerging financial technologies, identifying opportunities to streamline processes and enhance the financial efficiency of the organization.

Working Set-up

Hybrid - 3x a Week Onsite at Ortigas Office

Duties and Responsibilities

1. Accounts Payable

• Assist in the preparation, verification, and processing of disbursement transactions, including check payments, bank transfers, and petty cash.
  • Willing to process at least 30 transactions per week
• Review payment requests and supporting documents for completeness, accuracy, and proper authorization.
• Reconcile credit card statements and ensure adherence to company policies.
• Maintain accurate records of all disbursement transactions in the accounting system.
• Ensure timely payment to vendors, suppliers, and employees in accordance with company policies.
• Assist in monthly reconciliation of accounts payable and disbursement reports.
• Coordinate with various departments regarding payment inquiries and disbursement schedules.
• Help maintain compliance with internal controls and financial policies.
• Maintain organized and up-to-date filing of payment vouchers and other related financial documents for audit and internal review purposes.

2. Other administrative task

• Perform other administrative and finance-related duties as assigned by the supervisor or manager.

• Support internal and external audit activities by preparing requested reports and documentation.

Key Competencies and Skills

We Are Looking For Someone Who

• Has Knowledge of accounting principles and financial regulations.
• Has Proficiency in accounting software and Microsoft Excel.
• Has Detail-oriented with strong organizational and multitasking skills.
• Has Effective communication skills and ability to collaborate with cross-functional teams.
• Has Familiarity with digital marketing industry practices is a plus.
• Has Adaptability to evolving technologies and business needs.
• Has Excellent project management and time management skills with the ability to prioritize and meet deadlines.
• Has Effective negotiation skills and resource management.
• Has Planning and organizational skills, including the ability to manage multiple projects and tasks simultaneously.
• Has Excellent communication skills with experience in presenting thoughts, ideas, and data
• Has Proficiency in MS Office (Excel, Word, PowerPoint) and Google Suite (Sheets, Docs, Slides)
• Demonstrates emotional intelligence with the ability to empathize, listen actively, and build strong relationships and be customer centric.
• Demonstrates ability to work and communicate effectively in teams, collaborate with colleagues, and build consensus to become better together.
• Is Able to Lead The Change and adapt to changing business needs, shifting priorities, and new technologies. Innovation Oriented and uses creative problem-solving skills to identify new opportunities and enhance business outcomes.
• Has a commitment to integrity, ethical standards, and a strong sense of personal and professional values.
• Has an Entrepreneurial Spirit to drive results, take calculated risks, and seek out new ideas.
• Has a reputation for trust and reliability with a strong track record of delivering results.

Required Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• 3-5 years of experience in accounting or a similar role.
• Proven track record of maintaining accurate financial records.
• Experience in a digital marketing agency is preferred but not required.